Review the real workflow
We speak to the people doing the work, follow the information and identify delays, repeated effort and risk.
HOW WE WORK
Review.
Improve.
Implement.
A short, practical route from a frustrating process to a better way of working.
THE CAPITAN METHOD
Improve the process
We simplify the steps, clarify ownership and agree what a useful result should look like.
Implement the right solution
We configure the process and appropriate tools, test it with the team and make adjustments.
Hand over or keep supporting you
We train your team and hand over clearly, or manage the agreed work for you. For recurring workflows, we agree the schedule, checks and who to contact if access fails or information is missing.
PRACTICAL AI. REAL WORK.
Where does AI fit in?
AI can help gather information, spot gaps and prepare the work that takes up your day. We choose the simplest workable route for your business, then build in the checks and handovers it needs.
01
Connect the tools you already use.
We use ChatGPT alongside our business experience. Plugins and connected apps give it access to specific information or actions in your software, with your permission. That means less copying information between systems and more time using it.
What that could look like
For example, Voder can bring Xero information into ChatGPT to help explain cash flow, outstanding invoices and spending. We can then turn that information into a clear management summary for you to review.
Microsoft Office and Microsoft 365 are useful starting points: Excel for costs and reports, Word for policies and documents, and supported Outlook or SharePoint connections for emails and files. Other examples include Google Drive, Gmail, Slack and Asana. We check the available connection, permissions and what it can actually do before choosing it.
02
Use the browser where it makes sense.
If there is no suitable direct connection, ChatGPT’s browser can be another route. With approved access and a supported sign-in, it can navigate a business platform, read information and carry out agreed steps—such as checking a register or gathering updates.
What that could look like
For example, we could gather plant-check results from a supported web platform, compare them with your asset list, and prepare a summary of missing checks and reported defects. Where an approved email connection is available, that summary can be emailed to the responsible manager.
We test this against your actual software. Browser access depends on the website, account and available ChatGPT features; some platforms restrict it. You stay in control of access and approval of important actions.
03
Or simply give us the information.
You do not need a connected system to get started. Send us an export, spreadsheet, drawing, specification, notes or an example of the result you want. We use that information to prepare something useful in the format your business needs.
What that could look like
For example, an existing estimate, current supplier prices and measured quantities can become a structured cost breakdown. A scope of works, key dates and delivery constraints can become a draft programme. Your current documents also show us how you like things presented.
Clear source information makes the difference. We agree the brief, identify missing details and make assumptions visible before producing the work.
More on ChatGPT plugins and browser access.
What can we produce?
With the right information, AI can help us prepare practical documents and project outputs. Our role is to shape them around your job and check they are fit for their intended use.
Drawings
Turn an agreed brief, measurements and reference information into draft layouts, diagrams or drawings. We agree the level of detail and file format, then arrange the appropriate technical review.
Programmes
Build a draft sequence of works from activities, durations, resources and dependencies, then check it against real delivery constraints.
Estimates
Organise quantities, labour, materials, plant and supplier prices into a clear estimate, with calculations and allowances checked.
RAMS and procedures
Prepare drafts from the actual task, site conditions, equipment and working methods, ready for review by the competent person responsible for the work.
Checked before it leaves us.
AI produces a starting point. Before anything is distributed, we thoroughly check the source information, calculations, assumptions and content. Where specialist design, safety or other approval is needed, the appropriate competent person reviews and approves it before issue or use.
ONE-OFF SUPPORT
Just need a set of RAMS,
a drawing or
a programme?
Send us what you need and the information you have. We’ll agree the scope, deliverables, timescale and a one-off cost before starting.
An estimate, policy or report can be a standalone job—you do not need a whole new workflow. Any software subscriptions, hosting or specialist input are identified and agreed separately where needed.
Ask about a one-off job